Mary Lou Johnson

Meeting Room Use Policy
Adopted: December 15, 2009

The Primary purpose of the Mary Lou Johnson Hardin County District Library meeting room is to provide space for library activities and programs.  The needs of the Library and its sponsored activities and programs take precedence over all other uses.  Meeting room, when not needed by the library, will be available for public use as follows:

1.  Meeting room is available during normal operating hours for programs open to the public,  no fees or solicitations are permitted.

     a.  Meeting rooms are available at $10 to non-profit groups payable with application.
     b.  Meeting rooms may also be used by other groups and businesses with a fee of $30 payable with application.
     c.  Political campaigning, worship services, and receptions are not permitted.

2.  All Applications for use of the meeting room shall be made through the Circulation Desk.

     a.  It is advisable to make bookings at least one week in advance.  Meetings may be
          scheduled one year in advance.

     b.  The meeting room application must be made by an adult, who:
           i.  will be present at the event,
          ii.  will be responsible for the orderly conduct of the group,
         iii.  will be held liable in the event of any damage to library property.

3.  The User Conduct Policy, as posted in the meeting rooms, applies to all use of the the
      meeting rooms with exceptions only as listed in the policy.

      a.  Young children accompanying adult users of the meeting shall not be left
           unattended in the library.
      b.  Meetings and activities must not disrupt normal library function.
      c.  Refreshments may be served in the meeting rooms.
      d.  Alcoholic beverages and smoking are prohibited.

4.  Room setup and equipment

      a.  Groups are responsible for arranging the chairs, tables, and other equipment
            to meet their own needs.
      b.  Groups must return the room to its original state (this must be completed at
            least 15 minutes before the library closes).
      c.  Groups may not store or leave their equipment beyond the scheduled use of the
           room.

5.  The name, address, or telephone number of the Library may not be used as the
     official address or headquarters of any organization.

6.  The Library Board of Trustees and the Library staff assume no liability for groups or
      individuals attending any meeting or program in the Library.

7.  The Library reserves the right to deny use of the meeting rooms to those who have
     abused these privileges.

 Meeting room application